Sunday, March 06, 2011

On The Road: Radical Research Tips For Historians And Other People

The National Archives
Your favorite Radical is settled in at the  Rumor Mill in Culver City, an Internet cafe that has a convenient coin laundry next door.   Research trips lasting longer than a few days necessitate either big luggage or laundry.  I opted for the second, since I had a Sunday, and since my travel wardrobe consists mostly of black tee shirts I only need to do one load.  But laundry also gives me another opportunity, which is to hang out and see a little bit of where I am.  Last night I walked Abbot Kinney in Venice and had an outstanding dinner at 3 Square Cafe and Bakery (barbecued ribs and sweet potato fries, with a cucumber, watercress and yogurt salad to start) and spent the rest of the evening checking out tee shirts that cost between forty and sixty dollars.

I had spent the day at UCLA Special Collections in the Women Against Violence Against Women papers.  For those of you who haven't heard me give a paper or a talk lately, WAVAW was one of several radical feminist groups that became involved in the effort to curb the production and sale of pornography by the mid-1970s.  This grassroots movement was soon opposed by other feminists, civil libertarians and (of course) the pornography industry itself, and has become famous as the "sex wars" of the 1980s.  This is a history which intersects (and is often confused) with a second, conservative, movement to enforce obscenity laws which, I will argue in my book, is a crucial historical distinction that has been overlooked.  This latter story is partly told in political archives:   hence my repeated trips to visit the Ronald Reagan Presidential Library (RRPL), where records that lead up to and through the Meese Commission's national hearings on pornography in the mid-1980s are located.

But the difference between these two experiences led me to think that a quick post on research trips might be helpful, particularly for those of you just starting out in graduate school who are planning research, but also for scholars who may not have been to an archive in a while.  So with that, here are a few of the Radical's Research Tips:

Expense.  This is by far the greatest barrier to research nowadays, even for established scholars.  At Zenith, research money has actually decreased over time, not just because it has not kept pace with inflation, but because it is low hanging fruit and can be cut without affecting the entire faculty.  I find it easy to get the standard research awards from Zenith, but those now available from university coffers don't usually cover my expenses anymore. While costs can be cut by staying, or traveling, with friends, and driving rather than going by plane or train, a solo one to two week research trip that includes meals, transportation and hotel can't be budgeted at much less than $150.00 a day.  That is *with*  relatively modest priced accommodations that don't smell, Southwest getaway fares (often cheaper than a round trip train ticket in the Northeast), and the lowest priced rental car (a necessity if you are doing research in a city without reliable public transit.) 

What can help you out are research funds that are sometimes available from the collections themselves to help scholars make a trip.  History graduate students should also check out the American Historical Association's Awards and Fellowships for travel money that in some cases is specially designated for you.

Call ahead -- call way, way ahead.   Everything below follows from this, and anything you can plan prior to actually arriving at the archive extends the value of your research dollar.  Don't forget that archivists like you to use their stuff, and that they know more about any collection than you can possibly find on line.  They will always help you if you bother to ask.

Finding aids that aren't on line can usually be sent via email, and detailed descriptions of your project can sometimes elicit suggestions from the archivist about other collections you might want to look at.  The good archivist can often have several boxes waiting for you when you get there, and help you prioritize the documents you want to look at first.  Some collections may be off site and will take a couple days to retrieve.  Scholars working in presidential libraries established since the 1960s should also be prepared to have erratic access to political documents that have not yet been cleared for public use.  The process of clearing presidential materials slowed dramatically during the George W. Bush administration, and although the Obama White House has a far greater commitment to access, you will find that vast numbers of documents unrelated to national security matters have not been cleared yet.  Historians of the recent political past will also find that even though categories of materials have been cleared, memos from political advisers to the president have not, on the theory that advisers should be free to give advice without being castigated for it in their lifetimes.  So don't expect to find that "smoking gun" that you might find in, say, the Franklin Delano Roosevelt Presidential Library.

You also want to find out from an archivist what you have to do to get oriented, and how much time you need to build in for that on your first day.  It varies widely.  At the Reagan Library, for example, it takes about five minutes to get up and running; at the Library of Congress, getting your researchers card can take up to an hour, depending on how many researchers show up that day.  Find out what the restrictions are:  several decades ago, the New York Historical Society actually had a dress code that required women to wear skirts.  Feminism took care of that one, but other issues crop up.  For example, archives that require government issued ID cards often put trans people who have not yet (or do not ever wish to) officially transition to a gender other than the one they were given at birth are not infrequently put in the difficult position of disclosing their status to an uncomprehending person.  There are few good ways to handle this, as far as I can tell, and those who have dealt with this barrier to access might want to leave experiences in the comments section.

Finally -- and this may shock you -- there is limited seating in many reading rooms.  I have never heard of someone showing up and not getting a chair, but wouldn't that be a drag?

Getting and using the documents you need.  There is no such thing as standard archival practice when it comes to making pulls (for nubies, a "pull" is when they go and get your stuff.)  At the New York Public Library, for example, you can't put in a request ahead of time, and there are only a few pulls a day:  if you don't make the 11:00 pull, you are $hit out of luck until 1:00 -- which really means 1:30 when all is said and done.  At the Reagan, there are no rules about when you put you requests in, and the boxes appear within ten or fifteen minutes, but that isn't true at all NARA facilities.

Archives also have different rules about how many boxes you are allowed at any one time; whether you are allowed to have the whole box on the table or just one folder; and whether you have to wear little white cotton gloves to protect what you are looking at from the oil that naturally forms on the surface of your skin.  Theft of documents is a terrible problem, and you may be asked to jump through all kinds of hoops that seem like unnecessary obstacles to you but are important to keeping historical materials out of the hands of unscrupulous people who put them on the autograph market.

Copying is another variable:  National Archives (NARA) facilities have a pretty liberal copying policy, for example, although quite sensibly, they won't let you xerox documents that aren't in good shape.  The Schlesinger Library allows only 500 copies, per researcher, per year, on the sound principle that the extra handling, heat and light is too hard on the collections.

Digital photography has, I am glad to say, mostly solved these problems. I used to include a xeroxing budget in every research funding request, and I no longer do because most places will let you use a camera (with flash and sounds turned off) to photograph documents.  A cheap digital camera is possibly the best research investment you can make, and many people use a tripod, although I don't.  An iPhone produces surprisingly good reproductions, and I suspect that other smart phones do too.  Word to the wise:  even with a tripod, photographing documents can be really hard on your back.  Bring a computer in to download your research periodically and every night you should make some kind of back up.  I recommend your university server, Google's cloud, or Dropbox.  God forbid your electronics should be stolen, and poof! There goes even a couple day's work that has to be redone.

That said, I discovered to my surprise that in one of my archives, they don't permit photography, and xeroxing is almost $2.00 a page.  Be prepared to type, just like in the good old days:  most importantly, it is simply going to take you longer to make your way through a collection without copying, and you need to know that when you are figuring out how long you need to be there.  These documents should also be backed up at the end of everyday.

Check to see what is up on line first.  Increasingly, archives are preserving documents by making them available online.  Doing this work before you travel can get you oriented to the collection and give you a better sense of what, and who, you are looking for.  That said, always check the finding aid against the online collection. I was assured by one archivist that "most" of a collection I was using was available online and that I probably didn't need to make a trip to the archive:  matching the online listings to the finding aid allowed me to see that well over a third of the folders in the finding aid were not represented in digital form, and that many folders had not been reproduced in full.

What are the documents you won't find on line?  Ephemera, for one thing.  One thing I am interested in is what it cost to run a grassroots feminist anti-pornography group, and where the money came from.  Some of this information has to be cobbled together from handwritten notes, bank statements and receipts; other information can be found in IRS filings.  Neither of these is of interest to the general public, and IRS filings raise privacy issues, as does anything with a name and address on it.  The letter items are crucial to seeing who was involved, and what other groups they may have belonged to.  You also won't find the often intensely personal notes that activists wrote to each other ("Dear Sister....") that reveal interpersonal dynamics, conflict, euphoria, and burn out that radical feminist groups produced.

And finally, take time off to have fun.  I don't have to tell you how to do this, do I?  Get a guide to the city; use Yelp; buy tickets to something in advance (when traveling alone, a single ticket purchased at the last minute can be surprisingly cheap); eat at a restaurant you have always heard about; and make dates with friends, particularly in your final days when the archival work can get exhausting and mind-numbing.  Research is fun, but it can also be isolating.  You are traveling, after all:  take some time to be where you are.



Comrade PhysioProf said...

Great poste, TR! This is extremely informative for those of us who are not historians to get a sense for what your research activities are like operationally.

thefrogprincess said...

Actually I'd say that the best research investment is a high-quality digital camera. A cheap digital is fine, until you realize once you're back home that the handwriting at the top and bottom of a really large folio isn't quite as clear as you thought it was. Certainly, you should check that day, but in reality, especially if you're on a long research trip, you might not end up spending every single night carefully verifying that you can read every single word of several hundred images. My cheap digital camera broke in the middle of a six-month research trip (after years of good service) and I sprung for a pricier model and never regretted it. The difference in clarity was immense.

EMR said...

And extremely informative for those of us who this morning started to draft our first requests for research funding. Thanks very much!

Leslie M-B said...

An excellent post--thank you! I must admit I have shown up at archives only to find there wasn't a seat for me, even though I called ahead. Once a friggin' bus full of researchers showed up at the Bancroft Library special collections in Berkeley just minutes before I arrived. After about an hour, I did find a seat, but tick tock tick tock, you know?

Also: the Library of Congress rare book reading room is pretty damn small relative to the number of researchers who seemed to want to use it; seats often seemed to be at a premium there.

My tip for saving research $$$: I stick as much as possible to research available at archives that are a cheap plane ticket away, and if I can stay with family or friends, all the better. For example, I visit family in Southern California regularly, so I've developed a research agenda that I can advance during a day or two in different archives on each trip.

Susan said...

In the UK, local record offices often fill up, and have reservation policies. (Where I did my diss research, they instituted a reservation policy, and you had to show up by a certain time to get a desk.) It's incredibly important to call ahead with smaller collections. And I'd second thefrogprincess on a good digital camera: particularly for older manuscript sources, it will help deal with stained paper or parchment, faded ink, etc. The higher the resolution the better.

Anonymous said...

While in SoCal check out the Food Truck extravaganza at the California Heritage Museum (Tuesday nights)
And the Blue Plate Oysterette in Santa Monica. I don't know if they'll improve research productivity but you'll like 'em.

Brian W. Ogilvie said...

My advice on digital cameras is to get a good digital SLR (DSLR), or its near neighbor, a micro 4:3 camera. Why? Because of the battery life. A DLSR doesn't draw much battery power except when it is actually taking a picture, while other digital cameras use a lot of battery power showing you what is on the sensor.

When I had a Nikon Coolpix 5700 (non-DSLR), I had to take two fully-charged batteries to ensure that I could take pictures all day without running out of power. With my Nikon D70 DSLR, I could go a week without recharging. The camera was huge (relatively speaking) and awkward, but if I was already carrying a laptop, a sandwich, a water bottle, and a novel or two, it wasn't that much more. And the archival images it gave me were priceless.

BTW, don't be misled by megapixels, neat features, etc. What you want to know, as a historian in the archives with a digital camera, is this: (1) are the images OK, and (2) how long will this battery last.

RL said...

Great post! Wish I read it three years ago, but now I can commiserate.

I completely echo the calling ahead. When the Bancroft Library was getting renovated, seating was at a premium (lines in the morning) and the material could take a couple of days to get there. I actually did not eat lunch one day because I didn't want to lose my seat and there were people waiting.

I keep a separate database with all the intricacies of a particular archive. Every single one is so different (e.g. loose leaf paper only for notes, their paper for notes, etc.).

Lisa Moore said...

Call ahead....I learned this the hard way just starting out. Went all the way to Dublin (from Paris, but still) to see my research subject's landscape drawings, and the ENTIRE PRINT DEPARTMENT WAS CLOSED FOR A MONTH. Ouch.

Shelly said...

Thanks for all this info. I'd love to hear more (when you have a moment) about how you back up images and inventory them. I now have 1000s of images for my dissertation and while I've cataloged them, they still overwhelm me.

NARA I and II (DC and College Park) have somewhat but not totally similar policies and procedures. For example, just because they've inventoried your computer and camera at one doesn't mean the same pass can be used at the other. Also exit procedures vary slightly. But one great thing about NARA is that you can designate a "research team" which in practice means that you can send a friend (a very very nice friend) in the area to put in pull slips ahead of time. This is especially great if you are, say, arriving on Friday night and want to take advantage of their Saturday hours since they don't do any Sat pulls. This is also good because the archivists won't pull anything ahead of time and few of the finding aids are available electronically.

anthony grafton said...

Great post, TR. The British Library manuscript room regularly fills up in summer, and so, sometimes, does The rare book room (which these days is just a quieter general reading room). it's best to arrive early with the fanatics like me, who wait in the rain or smog until the doors open.

Thanks to all for digital camera advice. My BlackBerry has done surprisingly well but it's time to upgrade.

MK said...

Useful tips, good that you posted them. A couple of clarifying points on what you can expect to find in presindetial records.

The Supreme Court upheld a concept of “private political association” in cases involving the post-Watergate presidential records laws. As a result, purely political material doesn’t even make it into NARA custody at the libraries. It’s supposed to be screened out in the White House.

Some aides who do a lot of political work have two separate computers or BlackBerries. Karl Rove, who headed the WH political office during GWB’s term, said he used his RNC account to do purely political work out of the White House and a government email account to do his policy related work. (The issue is similar to that which came up during the Clinton administration with Al Gore’s fundraising calls.) We’ll never know what went out under Rove’s GWB43 RNC email account, however. PRA administered libraries can contain some purely political material, as individuals can choose to donate their “personal files” to such libraries under deed of gift. (This is how the pre-Nixon libraries obtained all their materials.)

In PRA records that cover governmental matters, the courts have affirmed a presumption that confidentiality erodes over time and that some deliberative information can be released within a few years of a President leaving office. (National security classified information may stay restricted for much longer.) The PRA specifically states that archivists are required to apply the P-5 deliberative information restriction only for 12 years, which is a relatively short time period. However, the former president may himself claim “communications privilege” over matters in which he himself was involved and request that NARA not release information that its archivists had marked as disclosable. Right now, the Archivist can overrule him, the theory being that a non-governmental person (a former president or vice president) cannot direct the work of a current governmental official. (See Public Citizen v. Burke.)

NARA faces a huge processing bottleneck because of FOIA. We at NARA’s Nixon Presidential Materials Project could do systematic processing – that is, decide which files might have the highest potential researcher interest and work on them first. That most of the Nixon Project's archivists had graduate degrees in history helped in making such determinations. However, archivists at the Reagan, Bush, Clinton, and Bush II libraries have to work through through material in researcher-requested FOIA queues. NARA does differentiate between what it calls complex and simple queues. Working through FOIA requests (or mandatory review requests) for national security classified takes up a lot of time, as NARA official David Mengel describes in an article from 2007.

Unclassified material, which would include many files relating to domestic policy issues, is a little easier to process because it doesn’t require equity holder coordination, as classified does. (Mengel’s article describes equity holder coordination.) Archivists still would have to consider privacy and other statutory restrictions (Social Security Numbers, medical information, grand jury information, certain law enforcement and business information, etc.) As Mengel notes, “Compounding the complexities of review is the issue of workload. Almost immediately after the records become subject to the FOIA, the PRA libraries are inundated with requests. This has led to extensive backlogs that will take years to overcome.”

Shorter version: (1) the post=Watergate presidential records law doesn’t require government to preserve the purely political, at all; (2) in governmental records, confidentiality erodes over time; (3) FOIA processing has nearly overwhelmed the post-Carter libraries due to lack of resources. (With budgets cuts looming, ths won’t get any better.)

MK said...

Could you please check your spam folder? A comment I just submitted did not make it through, nor did one I submitted on Saturday. I'll post the former at my own blog, in case it doesn't make it through here.


Matt_L said...

When doing research overseas, remember to check the academic calendar and the library schedules of the countries you are going to visit. For example, the National Library in Hungary is closed for four weeks in August. Other archives and libraries in the country are closed at different points in the summer. (Librarians and Archivists need vacations too!)

Shane Landrum said...

I was going to write a comment here on your research-tips question, but it got long enough that I decided to write it up as as a separate blog post. Check there for links to several useful articles about digital-camera work, backup, making your sources searchable, and building databases for historians.

LouMac said...

I'm genuinely curious - for those of you who get actual "research funds" from your institution, what are they? Are they a guaranteed annual salary top-up dependent on doing archival research? Are they usually negotiated as part of a hire? Are they funds that are earmarked at the department level for individuals, or at a higher level for departments?

I'm at a large state wannabe-R1 university, but barely have conference support any more let alone research support. That, combined with a seriously compressed salary, is making me consider the job market. (I work in the early modern period, and may end up in the position of not being able to do the research I need to do for my second book project!) I would really like to know what other salary paradigms are out there, in case I should ever be entertaining an offer. If any of you care to share what kinds of research funding deals are possible, it would be very useful information (and perhaps for other job-seeking readers too). Thanks!

Tenured Radical said...

At Zenith there are various funds you apply to that are set aside for faculty research and conference going: so technically, it is on top of your salary but it isn't income.

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